Internal work session 1: Documentation & publishing infrastructure

Agenda

• Date / time: 9th of April, 11.00-13.30
• Participants: Gijs, Lilian, Heerko, Anja, Márk, Dorine, Margarita, Radek, Michèle, BB, Sepp, Gleb, Ismael
• Questions to work on:
  • Etherport introduction, onboarding
  • Development documentation framework for Connecting Otherwise
    • Involves: Sharing of possible learning formats, and how documentation can be integral to a workshop situation
    • Where/how do the learning formats live on after the project is completed?

Please prepare:

• read the pad
• try your log ins (https://etherport.org/publications/) > you will receive them shortly
• think about interesting documentation strategies

Schedule

11.00 Introduction, short updates Workpackages 2,3,4

11.15 Updates preliminary website & Etherport, introducting structure of the session

11.30 Introduction Etherport by Gijs + trying out Etherport together

12.30 Short break

12.45 Round: Ideas about structure and strategies of online and offline documentation / publication / usage of labels, tags, annotations

13.00 Proposal structure for website

13.10 Wishlist & Bugs / Hacks and Workarounds: collaborative decision making

Structure proposal preliminary website:

• General content
  • Introduction text
  • Bibliography / Further reading (per WP or a merged one?)
  • Colophon
• WP specific
  • Workgroup title + Introduction (Lilian, Dorine, Margarita, Anja rewriting funding texts)
  • Workshop scripts
  • Workshop outcomes
  • Reflections in different formats
  • Note pads
  • References / resources
  • …
• Other possible structuring elements
  • chapters (WPs)
  • tags (relating content between articles + WPs)
  • annotations / reactions on the text / comments
  • footnotes / references
  • MO: materials (thought this could be nice since we are thinking about materiality)

Documentation workflow:

• Before and during the workshop (by workshop facilitators) and during workshop (with participants)
  • Documentation strategies
    • To discuss:
      • Task/role division in documentation during workshop
      • Developing a structure that can accommodate documentation during workshops
      • How to activate and include participants in the documentation, how to make use of the pads during the workshops
    • Proposed cohesion of pad structure for a workshop (prepared by workshop facilitators in collab with WP leaders):
      • Workshop title
      • Date, time, duration
      • Location
      • Additional context: Season / weather conditions / state of the world
      • Names facilitators
      • Participants (could be filled during introduction round as an onboarding to etherpad/port + what is their interest in the topic)
      • Workshop description/announcement
        • Can include learning goals / what to expect and what participants get out of the workshop
      • Time table / workshop structure
        • Participants add through eg. writing prompts / ideation space / gathering of process
      • Manual / instructions / eg. code documentations / worksheets
      • Outcomes (pictures or scans of materials, situations, texts written, works produced… )
        • recording expectations of students, what they are leaving with.... (maybe there can be some openness to what comes out of the workshop)
      • Resources / links / further readings
      • Particpant quotes during the workshop
      • Closing reflections
• After the workshop
  • Recorded conversations
    • group conversation (based on quotes, more dynamic)
    • interview-style (more structured)
    • …
  • Reflective articles
  • Postscripts
  • Annotations on the workshop script
  • Articles
  • (Visual) essays

To dos:

• Before 9 April: Move existing WP Etherpads to etherport structure
• Rewriting WP introductions (by WP leaders)
• In the session of 9 April discuss the “in retrospect” section of the publication. Do participants have specific articles they are working on that can be part of the publication?

• With Margarita and Dorine:

  • how to use etherport/pads during workshop and outside of the workshops
  • what is content wise interesting to add:
    • media and formats
  • documentation internal sessions vs workshops with participants
  • what functions of etherport would be useful for this publication? Planning poster / Alix

• Moment to check in and give comments

• Content ready for Alix by 1 April (delivered by Dorine)
• 6 April Design ready for feedback
• 7 April Moment to check in and give comments
• Final design ready by April 10
• Print in week of April 13
• Poster done by April 20